All too often, I see managersask for more people and more resources, butthen fail to put any sort of solid rationale or justificationtogether. Opening salutations. Unfortunately, your manager might not agree with your assessment. Iconcludedbypresenting how the dataconfirmed my fear of burning the team out and driving them away. letter requesting staff workovertime how to write a letter requesting for a overtime allowance for my security his normal Summarize the contents and provide information about how you intend to carry out the plan for additional staffing. She holds a Master of Arts in sociology from the University of Missouri-Kansas City. Are you experiencing a higher turnover than normal? This is ruining the objectives and goals of the Sector-905 project. How to Clarify Job Responsibilities With Bosses, How to Write a Short Report to the General Manager, Tech Republic: A Roadmap for Asking for More Headcount, How to Answer "How Will You Make an Immediate Impact" in an Interview. 0 In either case, downsizing can increase the companys perceived value.Failed Evaluation Some managers fail to critically evaluate their needs and the type of help required.Outsourcing Some companies overextend the number/types of services they offer which leads to the elimination of products/services or outsourcing certain activities. We all want happy and healthy employees.Get them on their feet!. Other details have been attached. The Position Justification Form will take some time to complete by yourmanagers asking for additional headcount. Sample Letter To Request Update Sample Letters. In terms of the temp whos doing well, how would you compare his/her work to their predecessor? Tekla Industries. I am requesting permission to immediately hire 30 half-time seasonal employees in the shipping department . To help with the hiring process, provide the job description and qualifications necessary for applicants. Ensures that the process around incurring additional staffing costs are just as rigorous as incurring any significant capital expense. HR Toolkit for Clients The HR team researched the company's needs, assessed the current labor market and estimated the overall cost for the additional employees. endstream endobj 589 0 obj <. We are actually working on something now that we hope to be released this fall. Employment Lawyers, Employee Handbook Kit Can the additional headcount be a temporary expense? The business case I need to write is to hire the current temp for a full time position. For example, if the goal is to increase sales by 30 percent, more HR help would be needed to hire and support additional sales staff. You could also send them this article! Here, you should tell how many people need, for how long you need these supplementary people, whether you need full-time workers or part-time workers, and some other specifics. Here is a sample headcount justification presentation that can help you formulate your argument to get more people and hire additional staff. Whether you are starting your first company or you are a dedicated entrepreneur diving into a new venture, Bizfluent is here to equip you with the tactics, tools and information to establish and run your ventures. Maybe. We require more people to work as representatives because there has been a reduction in the productivity of currently working representatives because of the workload. ID. People, by and large, need more staff because: Since the objective is to convince the reader, the justification should always be provided convincingly so that fruitful results can be obtained. . I had the full time position last year, but when that particular employee left, we hit a hiring freeze, and the position was disolved. With the above sample letter, you're good to go. A short, easy story that offers many great insights for first-time managers. I keep asking, but my request never gets approved! And I must admit that I used to think the same thing when I first became a manager. During my shift I must do all the tasks, even cleaning the floor, and I do not really have time for a break. August Colin. We recently began providing employees with these standing desks and feedback has been tremendous. The methodology should also include the availability of workers, because there's no sense in petitioning for additional staff if the labor market is such that you don't stand a chance in attracting qualified applicants. It should also set out the steps you took to look at each department's current resources and what you anticipate will be departmental future staffing needs. My situation is that a while back the companys decision was to start outsourcing part of my department tasks: we no longer had an in-house editor/ copywriter. The reason there is such tight control over staffing levels is becauseincreasing the size of your organization represents a significant cost to the business. For example, assume that in January your team of 5 people had about 6 weeks of foreseeable scope. Besides, we also need a sales associate who can associate all the marketing valuation of the project under the companys project ideology and establish financial statements for the personal, commercial, and bank records. This could be a broad assertion, such as saying that the resources you're requesting will help increase sales or cut costs. Giving Back Building a solid business case can get you the help you need. He suggested that I spend time collecting data to justify my reasoning. Portray your efforts thus far in your position. Vancouver, BC Include Keywords. Justification of the Proposal of Hiring Additional Workforce for the Sector-905 Project based on Necessity and Unmanageable Workload, Request Letter to Boss for Vacation Leave, Request Letter to Judge for Leniency in Sentence, Application for Loss of College Identity Card, Disciplinary Action Notification for Unprofessional Conduct, Car Booking Cancellation Letter to Company, Apology Letter for not Joining the Company, Letter Apologizing for Unable to Join the Company, Leniency Letter To Judge Before Sentencing, Application Letter Samples for College Admission, 30-Day Friendly Eviction Notice to Landlord. Along with this, people are not getting their shipment at their doors within the period of 48 hours which was the core objective of this sale project. When the economy is unstable, employers are faced with difficult decisions around staffing, pay and benefits. how can you convince your . Benefits include paid time off, insurance and retirement savings contributions. If an exception is needed to hire outside the standardized hire date . If in January it took you 10 days to complete a given task, and the same task now takes 20 days, it would help show that the team is in need of more staff to properly support your customer. Whats the long-term forecast for your company and industry? Use your red tape chips wisely when requesting staff to complete time-intensive processes. Does your company have a policy for how long will hold on to temp employees? My partner and I aregetting increasingly stressed out and the household checklist only gets longer. Do your team members seem more emotional and/or sensitive than usual? Bottom line, there are only 3 ways forjustifying additional staff in a small business: No magic formula or hocus pocus. State how many additional employees your team will need and when you would like them to start. Counterintuitive? Usually its just a request with nothing behind it. The risk assessment spells out the risks and costs associated with implementing versus not implementing each alternative, he explains. Even worse, youre starting to worry about employee morale and the quality of work being pushed out the door. For example: When and where you should bring up adding more headcount to your team is crucial and wildly depends on your company and situation. I would like to hire one other full-time sales associate for the new branch office. If you could expand on the topic of gathering date, I would be most appreciative. Keep it simple, Herrmann says. State your current departmental budget. Start the proposal by explaining and specifying the number of employees that you require for the department. After all, their team was very busy and they could really use some more people. It provides the framework so you know exactly what questions to ask. The common denominator is again hours, but looking at it in a different manner might help you justify the need for help. State the purpose of your proposal and identify who provided input. Legislation 1. When a few people have shown that they are incapable to work. So when the teams hours dont reflect overtime, one might think there is no need to increase staff. And more importantly, how can you overcome the common objections raised by the decision-makers when it comes to hiring more employees? In addition, they are unable to guide people appropriately. Something would eventually falter, as is always the case when a team is over worked,and cause a larger issue. I make it a point to share the same advice that I once received. Customize the documents to include your company's due diligence requirements when adding additional headcount. I prepared my evidence. Additionally, there is no precedent for what we do so nothing by which to measure us. Unlimited Vacation Policy Which is Better? This type of planning generally occurs before the company opens its doors for business. Everyone wants rock star employees! Michael KersteinThe Assistant ManagerStigma Dock Groups45-C Flock Heights, California, USA, Copyright 2015-2018 All rights reserved. Inform your manager that you appreciate his consideration of your request and would like to meet soon to discuss the matter in more detail. Need help with a specific HR issue like coronavirus or FLSA? If the request is approved, the BO will receive an email with an eRA Commons User ID for the Signing Official account (SO) role. Use clear headings, concise wording and focused answers to ensure that your manager can quickly identify what is being requested and why. Thanks. SHRM Employment Law & Compliance Conference, New OSHA Guidance Clarifies Return-to-Work Expectations, Trump Suspends New H-1B Visas Through 2020, Faking COVID-19 Illness Can Have Serious Consequences, Recruiters Brace for a Challenging Year Ahead, Tech Layoffs Are Deteriorating DE&I Efforts. I often see exhausted managers complaining Were working non-stop. 1. Probably never. Again, details matter. Explain why you are writing this letter and that the current workload is becoming too much for your current staff to complete without additional assistance. When you outline your plan, include how these things positively impact customers, employees, and business. if(currentUrl.indexOf("/about-shrm/pages/shrm-china.aspx") > -1) { Human resource planning begins with determining workforce needs: the levels, positions and numbers of people the organization needs to carry out its mission and objectives. But outside of our supervisor, no one does overtime, so using employee burn-out or overtime salaries isnt really relevant to making our case. The Position Justification Form In addition to our 96-page ProGuide, you also get 5 editable templates that you can customize for your business, including: Get a Preview. Groups45-C Flock Heights, California, USA, Copyright 2015-2018 all rights reserved requested and.! But my request never gets approved Flock Heights, California, USA Copyright. Before the company opens its doors for business the purpose of your organization represents a significant cost to the.... They are incapable to work few people have shown that they are incapable to work but my request gets! Description and qualifications necessary for applicants to ensure that your manager that you require the... Now that we hope to be released this fall can you overcome the common objections raised by decision-makers... 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11.04.2023